SHEFFIELD AND DISTRICT CHESS ASSOCIATION

"Revised Rules"

Explanation: Over the summer of 2016, a version of the Constitution & Rules dated 2008 was found.  It differed from the version published and used in recent years in having some extensive changes clearly aimed at “improving” the wording without changing its meaning.  That, in itself, was of little significance, but this 2008 version differed also in having a set of rules for the Richardson Cup which incorporated changes necessitated by the introduction of the “Plate” competition, and represented current necessary practice.

This posed the question of whether the changes embodied in this "found" version had in fact been officially passed by an AGM at some time, or were some sort of draft.  Relevant minutes, namely those of the 2003 AGM, were eventually unearthed (in hard copy) by Mike Smith.  This showed that a “rewrite” by Mike Brumby had been presented and approved at that meeting, along with the significant changes to the Richardson rules. Further derived versions dated 2004 and 2007 confirmed this.

Evidently, sight had been lost of this revision and update, and post-2003 rule changes had been applied to a pre-2003 version of the rules, resulting in the version hitherto published as “current”.  A vacancy in the General Secretary post in 2008 may have contributed to the confusion.

The "Revised Rules" in green below is a version of the Constitution & Rules believed to represent how it should be, on the basis of the changes passed at successive AGMs up to the present. The intention is that this version is adopted as the “correct” version.

Steve Mann, S&DCA Archivist
08/10/2016


SHEFFIELD AND DISTRICT CHESS ASSOCIATION

Green is updated, black is old version 

CONSTITUTION AND RULES 2003

with subsequent amendments to 2016.

 

THE CONSTITUTION

 

1.

NAME

 

The Association shall be known as “The Sheffield and District Chess Association.”

 

 

2.

OBJECTS

  The objects of the Association shall be to

(a)

enter teams to play in county or national competitions

(b)

organise local team and individual competitions

(c)

promote the interests of chess players generally.

 

 

3.

MEMBERSHIP

(a)

Membership shall be open to all chess clubs approved by the Annual General Meeting (referred to as "AGM" hereafter). Individual members of member clubs shall be associate members of the Association.

(b)

Individual membership shall be open to all players approved by the AGM or the Executive Committee, whether or not they are members of member clubs. Individual members are not eligible to vote except by virtue of holding office.

(c)

In these Rules, the word “member” denotes an individual or associate member, and the words “member club” denote a club in membership of the Association.

 

 

4.

THE OFFICERS

(a)

The Officers of the Association shall be as follows: a President, Past-Presidents, Vice-Presidents, a Treasurer, a General Secretary, a Tournament Controller, a Bulletin Secretary, a Chair of the Executive, a Webmaster [added September 2008], a University Chess Supervisor, one Secretary for each division in the League, a Secretary for the Richardson Cup and associated Plate competition, and a Secretary for the Summer League [last 2 added 2016 AGM]. The Chair of the Executive must be elected from the Vice-Presidents.

(b)

The Officers (except the Past-Presidents) shall be elected at the AGM, from among the members; or, if a vacancy arises during the year, by the Executive.

 

 

5.

THE ANNUAL GENERAL MEETING

(a)

The AGM shall be held not later than September 15th in each year.

(b)

The agenda shall include the following:

 

(i) minutes of the previous AGM, a hard copy of which, signed by the chair of the meeting if approved by the meeting, shall be filed in a Minute Book for future reference [expanded AGM 2016]

 

(ii) financial statement for the previous financial year

 

(iii) election of Officers, Auditors, Archivist [added AGM 2009] and Match Captains

 

(iv) fees and subscriptions for the ensuing season

 

(v) election of teams to League

 

(vi) proposed alterations to the Constitution or Rules

 

(vii) election of four members to serve on the Executive

 

(viii) organisation of the teams into divisions, and

 

(ix) any Other Business, covering minor items taken at the discretion of the Chair.

(c)

The AGM shall be open to all members.

(d)

Nine voting members shall form a quorum.

(e)

The AGM may appoint sub-committees for special purposes, and may co-opt any member to serve on such sub-committees.

(f) The AGM will normally be chaired by the president. [Added 2016 AGM]

 

 

6.

SPECIAL GENERAL MEETINGS

(a)

Special General Meetings shall be called when requested by the Executive, or on 21 days’ written notice being given to the General Secretary, signed by 20 members.

(b)

Business at a Special General Meeting shall be limited to the business for which the meeting was called.

(c)

A Special General Meeting shall be open to all members

(d)

Nine voting members shall form a quorum.

(e)

A Special General Meeting will normally be chaired by the Chair of the Executive.

 

 

7.

THE FIXTURE MEETING

(a)

The Fixture Meeting shall be a [“Special” removed at 2015 AGM] General Meeting held in September, after the AGM, to: 

  (i) distribute fixture lists in accordance with Rule 16(a) [Added 2003]
  (ii) make the draw for the first two rounds of the Richardson Cup competition

 

(iii) register players, in accordance with Rule 17

 

(iv) handle business delegated by the AGM [added 2015]

 

(v) take Any Other Business, covering minor items taken at the discretion of the Chair. [Former clause re double points deleted 2015 AGM]

(b)

The Fixture Meeting shall be open to all members. [Added 2015] 

(c)

Nine voting members shall form a quorum.  [Added at 2015 AGM]

(d)

The Fixture Meeting will normally be chaired by the Chair of the Executive. [Was (b)]

 


8.

THE EXECUTIVE

(a)

The Executive shall consist of The Chair of the Executive, the Treasurer, the General Secretary, the Divisional Secretaries, the Webmaster, the Tournament Controller and four members elected annually by the AGM. [Webmaster added and Bulletin Editor removed at 2015 AGM]

(b)

The Executive shall meet when required by a General Meeting, when deemed expedient by the General Secretary or when petitioned by ten members.

(c)

The Executive may:

 

(i) authorise expenditure for any purpose within the scope of Rule 2

 

(ii) make arrangements for successive rounds of the knock-out competitions

 

(iii) interpret and apply the Rules of the Association and the F.I.D.E. Laws of Chess and decide any matter not covered therein

 

(iv) deal with complaints from, or disputes between, officers, clubs or players, and where appropriate, impose penalties

 

(v) investigate defaulted or unreported matches and, where appropriate, impose penalties

 

(vi) transfer players, according to Rule 18(c)

 

(vii) carry out such other functions as may be delegated to it by a General Meeting

 

(viii) appoint sub-committees for special purposes, and co-opt any member to serve on such sub-committees

 

(ix) investigate non-payment of the Annual fees and impose such penalties as are appropriate. (See also Rule 11(b)).

(d)

A quorum for the Executive shall consist of half the members or five members, whichever is the less.

 

 

9.

PROCEDURE FOR MEETINGS

(a)

The General Secretary shall give at least fourteen days’ written notice to all member clubs, officers and individual members of all General Meetings. The notice shall include a full agenda and details of any proposed changes to the Constitution or Rules. For the AGM the notice shall be 30 days. E-mail shall be acceptable notification to those who have provided an e-mail address. [Last sentence added 2012.]

(b)

The General Secretary shall give at least seven days’ written notice to all members of the Executive of all Executive Meetings, except that in an emergency, the Executive may be called together without formal notice. Where Executive meetings are called together in this way, the General Secretary shall, as far as possible, notify all members of the Executive of the time and place of the meeting.

(c)

At General meetings, each officer and member club shall have one vote, except that on matters relating to team competitions, including proposed alterations to the Rules for team competitions, non-competing member clubs shall not be eligible to vote. 

(d)

At Executive meetings each member shall have one vote. 

(e)

If voting is tied, the Chair of the meeting shall have a second or casting vote.

(f)

No votes by proxy shall be allowed.

(g)

Provided that the procedure in (a) or (b) above has been followed no decision reached at any meeting shall be invalid because of the failure of any member to receive notice of that meeting. 

 

 

10.

ALTERATIONS TO THE CONSTITUTION OR RULES

(a)

Any member may propose an alteration to the Constitution or Rules at the AGM, provided notice of the proposed change has been given to the General Secretary by 30th June before that AGM.

 (b) In the event that a member makes more than three proposals to an AGM, it shall be at the discretion of the AGM whether to take more than the first three proposals received chronologically by the General Secretary from that member. [Added 2016 AGM] 

(c)

A proposal for alteration of the Constitution or Rules shall, in order to be carried, be supported by at least two thirds of the votes cast. [Re-lettered 2016 AGM]

 

 

11.

FINANCIAL

(a)

All the fees and subscriptions shall be fixed at the AGM. The Association may levy:

 

(i) annual club membership fees

 

(ii) annual individual membership fees

 

(iii) annual League team entry fees

 

(iv) annual fees for Richardson Cup teams, other than the first entered by each club 

 

(v) match fees, payable by players who represent the Association

 

(vi) entry fees to the individual tournaments

 

(vii) such other fees or levies as may be imposed by a General Meeting 

 

(viii) such fines as may be imposed by the Executive or are incurred under rule 11(b) below.

(b)

Annual fees shall apply from one Fixture Meeting to the next, and must be paid before 31st December. [Second and third sentences deleted September 2008] Any clubs, which have not paid all annual fees [‘and fines’ deleted September 2008] before 31st March following, shall be reported to the Executive for action. 

(c)

All payments out of Association funds shall be authorised by a General meeting or approved by the Executive.

(d)

The Association’s financial year shall end on 30th June.

(e)

Audited accounts for the previous financial year shall be circulated to all member clubs at least 14 days before the AGM and presented to the AGM.

(f)

The Treasurer, President, General Secretary and Chair of the Executive Committee shall be appointed as trustees for the bank accounts, the signatures of any two being necessary for the authorisation of withdrawals and payments.

 

 

12.

REPRESENTATIVE MATCHES

(a)

Association teams may be entered in any competition, with the approval of the AGM, at which Match Captains shall be elected and match fees fixed.

(b)

The General Secretary may arrange friendly fixtures for Association teams, for which he may appoint Match Captains and fix match fees, subject to confirmation by the Executive.

(c)

Match arrangements, including the selection of teams and the collection of match fees, shall be entirely the responsibility of the Match Captain.

(d)

Members representing the Association in matches played outside the Sheffield area may claim a refund of reasonable travelling expenses. Such refunds shall be at the discretion of the Match Captain.

 

 

13.

OFFICIAL COMMUNICATION WITHIN THE ASSOCIATION

(a)

The Association shall effect official communication normally, as detailed below, by means of one or more the following: 

 

(i) e-mail,

 

(ii) the Association Website,

 

(iii) an external website updated by League Secretaries,

 

(iv) printable or printed Bulletins; and only in emergency shall a telephone be used.

(b)

At the start of the season, the Association shall arrange for the publication, via the Association website, and/or in a Bulletin (or “Hand Book”), of the following: 

 

(i) names and appropriate contact details of those elected or appointed by the Association;

 

(ii) details of fees and subscriptions fixed for the ensuing season;

 

(iii) details of club officials, match venues &c, supplied by competing clubs.

(c)

As appropriate, throughout the season, the Association shall arrange for publication, via e-mail or post, and also the Association website and/or Bulletins, of the following:

 

(i) pairings for the team knock-out competitions;

 

(ii) pairings for individual tournaments;

 

(iii) such other news and information as the Secretary may decide.

(d)

Regularly, throughout the season, the Association shall arrange for publication via an external website, and/or the Association website, and/or periodic Bulletins, of the following: 

 

(i) results of representative matches, detailed game by game;

 

(ii) results of League and of team knock-out competition matches, detailed game by game;

 

(iii) results of successive rounds of individual tournaments.

(e)

When the requirements of 13(d) are not met by periodic Bulletins throughout the season, a single, all-embracing Bulletin (or “Year Book”) may be produced.

(f)

Any Bulletin (or “Hand Book” or “Year Book”) shall be distributed free of charge to the Officers, members of Executive, the secretaries of member clubs, individual members, captains of Association teams and such other persons as the Executive may decide. [Introduced, replacing previous “13. Association Bulletin”, at 2015 AGM] 

 


 

RULES FOR TEAM COMPETITIONS

 

 

14.

ORGANISATION OF THE LEAGUE

(a)

The Association shall organise a League for competition between teams representing member clubs, arranged in a number of divisions determined by the number of teams.

(b)

Whenever possible all divisions of the League except possibly the lowest shall consist of eight teams, each of which shall play two matches (home and away) with each other team. When it is not possible to establish eight teams in a division at the AGM the president shall use his discretion to allow a lower number for that season. [Amended 2016 GM] 

(c)

The lowest division of the League shall be arranged to accommodate the varying number of teams from year to year; and shall consist of a minimum of five teams, and a maximum of thirteen teams. [Amended 2016 GM] 

(d)

In Division One of the League a team shall consist of eight players.

(e)

In Divisions two, three and four of the League a team shall consist of six players. [Revised 2012]

(f)

In Divisions five and below of the League a team shall consist of a minimum of four players, but this may be increased, by mutual agreement, to either five players or a maximum of six players.  [New wording introduced in 2013.]

(g)

Any team may apply for a vacancy in a higher division.
[Added September 2008; re-lettered 2012]

 

 [Former ref. to double points deleted, with re-lettering, at 2015 AGM]

 

 
 

15.

ELECTION OF TEAMS TO THE LEAGUE

 

(a)

Election of teams to play in the League competition shall be for one season only.

 

(b)

Applications for election must be made at the AGM, to whose approval they are subject.

 

(c)

The approved teams shall be arranged into divisions at the AGM.

 

(d)

A new entrant shall normally be admitted only to the lowest division. [Rest of sentence deleted September 2008]

 

(e)

No club may have more than three teams in any one division other than the lowest division.  [“two” changed to “three” at 2015 AGM]

 

 


 

16.

LEAGUE FIXTURES

 

(a)

At the Fixture Meeting each club shall receive a fixture list from the Secretary.

 

(b)

League matches shall take place from 15 September to 30 April inclusive. In exceptional circumstances, such as bad weather, the league secretary may allow rearranged matches to be played up to 15 May [added September 09].

 

(c)

No league matches shall be arranged in the weeks beginning on the second Monday of October, November, January, February and March, unless both teams concerned have already been eliminated from the Richardson Cup competition.

 

(d)

When a club has teams competing in the same division, the league matches between them must be completed by December 31st.  [‘two’ deleted September 2011]

 

(e)

By mutual consent and with the approval of the Divisional Secretary, the clubs concerned may:

(i) alter the venue of any match

(ii) arrange one match for double points, in place of home and away matches, or

(iii) alter the date of any match, provided that the new date is notified by both clubs to the Divisional Secretary not later than five days after the previous date fixed.

 

 

 

17.

REGISTRATION OF LEAGUE PLAYERS

 

(a)

Clubs with teams competing in different divisions shall register with the Association the names of the strongest regular players for each team, except the team or teams in the lowest division. The number of players to be registered for each team shall be equal to half the number of players which constitute a team in that division.

 

(b)

Except as provided under Rule 17(c) and 17(d), registration of players shall be subject to approval by the Fixture Meeting

 

(c)

After a team has played four matches the Divisional Secretary shall, from time to time, check whether the actual strongest regular players are registered. If, after consultation with the club concerned, it appears not to be the case, the Secretary may register one or more additional players, such registrations taking effect seven days after written notice to the club by the Secretary.

 

(d)

Any player who plays four or more matches in the top half of any team shall be automatically registered for that team. [“three” changed to “four” at 2015 AGM] 

 

(e)

If a player registered for one team also becomes registered for a team in a higher division, then that player ceases to be registered for the lower team, and, after consultation with the club concerned, the Divisional Secretary may register an additional player for the lower team, taking effect seven days after written notice to the club by the Secretary. [Added 2003]

 

     

18.

ELIGIBILITY OF PLAYERS

 

(a)

Registered players are ineligible to play in any team in a lower division than the one for which they are registered.

 

(b)

A player is ineligible to play for a team after earlier in the season playing for a different team of the same club in the same division.

 

(c)

Once a player has represented a club in any competition organised by the Association that player is ineligible to represent another club in Association competitions in the same season, unless officially transferred by the Executive.

 

(d)

The penalty for playing an ineligible player shall be that the game concerned and all games on lower boards shall be declared lost.

 

 


 

19.

CONDUCT OF MATCHES

 

(a)

The home club shall provide boards, sets and clocks suitable for match play, and scoresheets. 

 

(b)

Matches shall start at 7.30 p.m., or else any other time by mutual agreement.

 

(c)

Before play starts the captains shall nominate the players in order of strength and pair them off.

 

(d)

The captains shall spin a coin for choice of colour on the top board and arrange the other games alternately.

 

(e)

If a nominated player is absent, another player may be substituted at any time before thirty minutes have elapsed on the clock; if neither the nominated player nor a substitute is ready to commence play within that time, the game shall be lost by default.

 

(f)

No smoking is allowed in the match room unless agreed by both, or all, captains present.

 

 


 

20.

CLOCK AND TIME-LIMITS

 

(a)

Each game shall be played under the time limit using a clock.

 

(b)

In all team matches, each player shall have 60 minutes in which to make 30 moves. If the game has not been completed by black’s 30th move, each player shall be granted a further 15 minutes in which to complete the game. [Reference to BCF Quickplay Finish rules removed 2006.] 

 

(c)

Clocks on all boards shall be started at the official or mutually agreed starting time.

 

(d)

If an absent player is replaced by a substitute, any time already recorded on the clock shall stand.

 

(e)

A claim for a win under the time limit may only be made by the player concerned and no other person may draw attention to the clock.

 

 


 

21.

MATCH RESULTS

 

(a)

One game point shall be scored for each game won and half a game point for each game drawn. A match is won by a team which scores more game points than the other team. If game points are equal the match is drawn.

 

(b)

The detailed results must be sent by both clubs to the Divisional Secretary, within five days of the match.

 

(c)

Details of any dispute or complaint regarding the match must also be sent to the Divisional Secretary within five days; otherwise, such dispute or complaint shall not affect the result of the match.

 

(d)

If no results are sent by either club within five days, the match shall be declared lost to both sides. Extenuating circumstances may be accepted by the Divisional Secretary or referred to the Executive [added 2003].

 

 


 

22.

WITHDRAWALS AND DEFAULTS

 

(a)

A team shall have one match point deducted for every ten games lost by default, including losses by default for failing to submit the results. If half or more of a team is prevented from attending a match by circumstances beyond its control, the Executive may, at its discretion, waive the penalty. Any team whose aggregate of defaults for the season exceeds 30 must seek re-election at the next AGM. 

 

(b)

Any team failing to fulfil a fixture shall lose the match by default. Additionally, unless the opposing team is given 48 hours’ notice, the defaulting team shall have a penalty match point deducted. Any extenuating circumstances will be referred to the Executive in accordance with Rule 21(c). 

 

(c)

If a team fails to fulfil at least half its league fixtures, the results of all its matches shall be cancelled.

 

(d)

If a match is not being played, or is declared lost to both sides under Rule 21(d), both clubs shall provide written explanations. The Executive may call the officers of the clubs concerned before them if deemed necessary.

 

 

 

23.

LEAGUE POINTS, PROMOTION AND RELEGATION

 

(a)

Teams shall be awarded two match points for each match won, and one match point for each match drawn.

 

(b)

The team scoring most match points in each division each season shall be declared champions and hold the appropriate trophy until the end of the following season. The two teams scoring most points in each division, other than the highest, shall be entitled to play in the next higher division in the following season, unless disqualified under Rule15(e). 

 

(c)

The teams finishing lower than sixth place in each division (other than lowest division) shall be relegated in the following season to the next lower division unless there is a vacancy in their present division, in which case they may be considered for re-election. [Amended 2016 AGM] 

 

(d)

If, in any division, a tie occurs such that match points fail to determine the winner, or the teams eligible for promotion, or the teams due for relegation, the teams involved shall play off at a neutral venue unless either club agrees to play at the premises of its opponent. Only players who have played at least three times previously during the season in the same competition shall be eligible to take part. Play-offs, when required to decide issues of promotion, relegation or championship between three or more teams, shall take the form of a single match at an agreed venue between all teams involved; the boards to be arranged according to Jamboree rules; in the event of a tie, a repeat of the match shall follow at 10 minutes time limits between three teams, or a match between two teams if so required. [Final sentence added September 09]

 

(e)

In the event of a tie in the play-off match, the winners shall be decided by board count and, if necessary, by elimination. If all games are drawn, the match shall be replayed.  

 

 


 

24.

THE RICHARDSON CUP COMPETITION

 

(a)

A knock-out competition shall be held annually, for teams of six players, rounds being held in the weeks commencing on the second Monday of October, November, January, February and March. If further rounds or any final-round replays are necessary, these must be played on dates determined by the secretary, and not later than May [added 2016 AGM]. Each member club must enter at least one team, except that entry shall be optional for a club that runs only one 4-player team [second clause added 2013].

 

(b) A subsidiary knockout competition shall also be held for teams which lose in the first round, called the Plate. However, any team which defaults its first round match shall not be eligible.
 
 (c) The Plate shall be played at the same time and under the same conditions as the main competition.  
 (d) The winners of the main competition shall hold the Richardson Cup, the runners-up the YMCA Trophy, and the winners of the Plate the Sam Haystead Memorial Trophy [trophy changed Sept 2006], until the end of the following season.
 

(e)

When a team is entered for the main competition, the club concerned shall state whether they wish it to be entered in the Plate, if it loses in the first round.

 

(f)

The draws shall be made either by the Fixture Meeting or the Executive, except that the draw for the first round of the Plate shall be made by the Richardson Cup Secretary. [Second clause added Sept. 2004]

 

(g)

If there is an odd number of teams entered, a bye shall be given in the first round to the holders of the Richardson Cup. All other byes necessary shall be given in the second round (first round of the Plate). [Added/amended 2003, amended 2004]

 

(h)

The first team drawn in any pairing shall have choice of venue.

 

(i)

The Richardson Cup Secretary shall notify each team of its opponent, who has choice of venue and when the match is to be played. The Bulletin may be used for this purpose.

 

(j)

Matches shall be conducted in accordance with Rules 18 to 23 inclusive, except those sections which relate only to league matches, and the following sections of this Rule. 

 

(k)

Drawn matches shall be decided by board count, and if there is still a tie, then by elimination. In the event of six drawn games, there will be a replay. A drawn match in the final round shall be replayed. 

 

(l)

The final shall be played at neutral premises, unless either club agrees to play at the premises of its opponents.

 

(m)

Only players who have played in at least one previous round of this competition during the season shall be eligible to play in the final.

 

(n)

No player shall be allowed to play for more than one team in this competition.

 

(o) The following teams shall be kept apart in the first round: winners from the last 3 years, losing finalists from the last 2 years, losing semi-finalists from the last year. [Sept. 2004]  
     
  [New rule 25 added and subsequent rules renumbered September 2011]   

 

25.

Summer League.

Rule modified

 

Normal Evening League rules will apply except as follows:

(a)

All divisions of the Summer League except possibly the lowest shall consist of five teams, each of which shall play two matches (home and away) with each other team.  [Revised 2012]

14 (b)

(b)

The lowest division of the Summer League shall be arranged to accommodate the varying number of teams from year to year; and shall consist of a minimum of four teams, and a maximum of eight teams. [Revised 2012]

14 (c)

(c)

A team shall consist of 4 boards (or more if mutually agreed by both captains).

14 (e), 14 (f)

(d)

Applications for election to the Summer League must be made to the General Secretary by 15 April in each year.  Clubs with teams competing in different divisions shall register with the Association the names of the two strongest regular players for each team, except the team or teams in the lowest division.

15 (b), 17 (a)

(e)

League matches shall take place from May to September inclusive.

16 (b)

(f)

When a club has teams competing in the same division, the league matches between them must be completed by July 16th.

16 (d)

(g)

If the lowest division comprises more than eight matches, the teams may by mutual consent agree to play one match for double points in place of home and away matches.  [Revised 2012]

16 (g)

(h)

Except as provided under Rule 17(c) and 25 (i), registration of players shall be subject to approval by the Executive.  If the Executive is not scheduled to meet, the approval shall be by consultation between the Chair of Executive, General Secretary and the Summer League Secretary/Secretaries.

17 (b)

(i)

Any player who plays two or more matches on either of the top two boards of any team shall be automatically registered for that team.

17 (d)

(j)

Once a player has represented a club in the Summer League s/he is ineligible to represent another club in the Summer League in the same season unless officially transferred by the Executive.  A player may however represent one club during the Summer season and a different club during the Winter season.

18 (c)

(k)

In each division the team placed first shall hold the appropriate trophy until the end of the following season, and shall be entitled to promotion in the following season, to the next higher division, unless disqualified under Rule 15(e).

23 (b)

(l)

The team finishing in the bottom position in each division shall be relegated in the following season to the next lower division unless there is a vacancy in their present division, in which case they may be considered for re-election.

23 (c)


RULES FOR INDIVIDUAL COMPETITIONS

 

 

26.

SHEFFIELD CHAMPIONSHIP

(a)

A six-round Swiss system tournament shall be held annually.

(b)

The winner shall hold, until the end of the following season, the title of “Sheffield Chess Champion” and the Bruce Trophy.

(c)

Entry shall be open to any member of the Association.

(d)

(i) The Tournament Controller shall ‘seed’ the six highest rated players before play begins. If fewer than 18 players compete, then one third of the entrants shall be seeded. The highest placed player not included in this list of seeds shall hold the Holroyd Trophy until the end of the following season.

 

(ii) The Tournament Controller shall ‘seed’ the six next highest rated players before play begins. If fewer than 18 players compete, then one third of the entrants shall be seeded. The highest placed player not included in either list of seeds shall hold the Shapero Trophy until the end of the following season.

(e)

The highest placed junior entrant (under 18 years of age on September 1st preceding the season) shall hold the title “Sheffield Junior Chess Champion” and the Junior Individual Trophy, tenable until the end of the following season.

(f)

Medals or other prizes, according to funds available, shall be provided for the winner and runner-up.

 


27.

CONDUCT OF TOURNAMENTS

(a)

Entries together with the appropriate fees shall be sent to the controller.

(b)

The closing date for entries shall be October 15th.

(c)

Before play begins, the Controller shall send all players a full list of names, addresses and telephone numbers of all other entrants.

(d)

The draw for successive rounds shall be made by the Controller, using the standard Swiss system rules of pairing.

(e)

Players given black shall have choice of venue.

(f)

Responsibility for notifying results to the Controller shall rest with the winner, or both players in the event of a draw.

(g)

Should a tie-break be required to determine an outright winner in any of the sections then tie-break systems will be applied in the following order: (i) Direct Encounter (where the tie-break is required to separate only two players on the same score) (ii) Buchholz Cut 1 (iii) Buchholz (iv) Sonneborn-Berger [Added AMG 2016]

   

28.

CONDUCT OF TOURNAMENT GAMES

(a)

The first session of play shall last for at least three hours.

(b)

The time of adjournment must be fixed before starting play.

(c)

A board, set and clock suitable for match play should be provided by the home player. If the home player is unable to supply a clock, the opponent must be notified in advance so that the away player has the opportunity to supply a clock.

(d)

The time limit for the individual tournament shall be 24 moves in the first hour and 12 moves in each succeeding half hour, both players keeping a record of the game.

(e)

If a game is unfinished when adjournment time is reached, the player whose turn it is to move shall make a sealed move within 15 minutes.

(f)

When clocks are used, 15 minutes, or whatever time is available up to the next time check, whichever is the less, shall be allowed for making a sealed move, the time taken to make the move being included in clock time.

 


29.

DEFAULTING OPPONENTS AND UNFINISHED GAMES

(a)

If a player who has choice of venue fails to issue an invitation to play within seven days of receiving notification, or if his opponent fails to answer such invitation within seven days, or if either, having made arrangements to play, fails to attend, the other player must notify the Secretary and claim the game.

(b)

If the Controller receives no communication from either player before the closing date for the round, both players shall be defaulted.

(c)

The Controller shall have the authority to disqualify players who default more than one game.

(d)

The Controller’s decision shall be final in the event of any dispute.

 


[Former ref. to double points deleted, with re-lettering, at 2015 AGM]





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